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Direct your browser to: http://tools.ndm.ox.ac.uk/otter/<instance name>/admin/employees
or click the Employees menu option from the top of any admin screen.

Adding an employee

On the Employees page, new employees can be added at the bottom of the table listing all employees

  • Enter the new employee's display name, email address and reference.
  • Choose the employee's grade / hours per week and FTE.
  • Press the green plus icon.

Note: An employee's FTE should be the hours this employee works for the university as a percentage of a full-time employee.

Viewing an employee's details

On the Employees page, click on the name of the required employee in the Name column:

  • The employee's display name, email address, reference, grade / hours per week and FTE are shown at the top of the page.
  • Beneath is a list of the grants for which this employee is a reviewer, followed by the grants for which this employee is an approver.
  • At the bottom of the page the employment periods for this employee are shown.

Editing an employee's details

On the Employees page, click on the name of the required employee in the Name column:

  • Alter the employee's name, email address and reference
  • Click the pencil icon to commit the change.