Email tasks

Direct your browser to: http://tools.ndm.ox.ac.uk/otter/<instance name>/admin/email
or click the Email menu option from any admin screen.

Choose the required grant from the dropdown.

Add a subject addition - the email subject will appear as "[OTTER] <Subject Addition> - <number of> outstanding timesheets - <number of> outstanding approvals". For example: "[OTTER] September update - 10 outstanding timesheets - 0 outstanding approvals"
Add a message addition - the message addition will appear after the employee's name and before details of the timesheets and approvals they have outstanding
Click 'Go'

An email is sent to each employee that is employed on the selected grant that has at least one outstanding timesheet or approval.

Choose the required employee from the dropdown.

Add a subject addition - The email subject will appear as "[OTTER] <Subject Addition> - <number of> outstanding timesheets - <number of> outstanding approvals". For example: "[OTTER] September update - 10 outstanding timesheets - 0 outstanding approvals"
Add a message addition - The message addition will appear after the employee's name and before details of the timesheets and approvals they have outstanding
Click 'Go'

An email is sent to the selected employee if they have at least one outstanding timesheet or approval.

On the first of each month an email is sent to each user of the system who has either outstanding timesheets or approvals awaiting their attention.