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New Website Request

Information for New Website requester

NDM has 25 websites that it currently oversees including the responsibility for ensuring compliance. All of these have to be maintained, which we ask Business Managers (BM) to nominate editors in their Institute, Centre and Units to do. As such we are trying to reduce the number of website instances we provide, and in order to have a consistent approach across the units within NDM, new pages need to be set up under main Institute, Centre and Unit websites using the Haiku content management system and an ox.ac.uk domain.

New websites will not be approved other than for strategical importance. In most cases new pages on existing websites are sufficient, in some cases the information is not relevant to be included on a website so please consider the requirements and content in full before making the request.

Requests will each be reviewed on a case by case basis, using the information below as the basis for this, therefore, please complete this form or email the NDM web team for advice on completing the form if required.

 

 

 

Type of Site

New Haiku Instance Required?

Steps to Complete

Approver

Requirements for Approval

Compliance Activity Requirements

Website for a new NDM Institute, Unit or Centre (e.g. Pandemic Sciences Centre)

Yes

1)       Contact NDM Web Team for initial discussion

2)       Complete the form below

Risk, Assurance and Compliance Sub Committee (RACSC)

1)       Justification of strategic importance.

2)       Justification for rejecting dedicated unit website sub-section provision.

Higher

(e.g. dedicated privacy notice(s), accessibility audits etc.)

Website for a new NDM Building

Yes

1)       Contact NDM Web Team for initial discussion

2)       Complete the form below

 Risk, Assurance and Compliance Sub Committee (RACSC)

1)       Justification of strategic importance.

2)       Justification for rejecting dedicated unit website sub-section provision.

Higher

(e.g. dedicated privacy notice(s), accessibility audits etc.)

Dedicated Unit website sub-section for an Oxford PI led grant or study                    

e.g. https://www.expmedndm.ox.ac.uk/igg4-rd-study

No – uses existing Unit instance.

1)       Complete the form below

Business Manager for Unit

None

Lower (e.g. privacy notice already in place etc.)

Dedicated Unit website sub-section for an Oxford PI led consortium/ Collaboration

e.g. https://www.expmedndm.ox.ac.uk/stop-hcv

No – uses existing Unit instance.

1)      Complete the form below

  Business Manager for Unit  None  Lower (e.g. privacy notice already in place etc.)

 

 

 Website Request Form

 

 

Name of the department requesting a new website
Which of the following best describes your site? (see descriptions above)
What would you like the content title to be?
Please give a brief description of what the content you are looking to post online is to represent
Please let us know the name of the main editor who will be responsible for administration of the content
Please let us know the total number of expected site editors
Will you want to display anything other than text, images and videos? E.g. interactive forms
Please provide further details of the additional content types you will require.
Will you want any forms for visitors to complete?
If so, please can you list what you will want the forms to do?
Please give a rough number of pages you require.
Is the content relating to the work of particular PIs / research groups and are there any external stakeholders? If so, please list them below.
Which logos are related to this content? e.g. NDM, Oxford university.
If a new website, what would you like the address of this site to be? (https://xxx.ox.ac.uk) If there is an existing website for new content to be created please confirm the URL
Please let the NDM web team know if you would like any ndm.ac short links. e.g. ndm.ac/something can be setup to redirect to your content.