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NDM Human Resources

** Please note due to Covid-19 the NDM HR team are all currently working remotely.  We are all still contactable by phone and email.   The university have now introduced some revised protocols relating to recruitment and contracts.  Please do not hesitate to contact  the relevant team with any queries and they will be able to talk you through the processes that need to be adhered during this time.

The University have also provided some useful guides and resources to help support our working arrangements and development during this time:

https://hr.admin.ox.ac.uk/covid-19-resources

On 2 January 2020 the NDM established a consolidated Human Resources function for its Old Road Campus Units, Centres and Institutes, and for its overseas programmes (Africa & Asia Programmes – AAPs). NDM Experimental Medicine HR remains unchanged in terms of its structure but continues to be an integral part of the wider NDM HR team.

This reorganisation brings together a team of 17 professional HR staff into specialist centres of excellence. HR Staff partner closely with managers to support the overall strategic objective of attracting, recruiting and retaining the highest calibre staff. The key aims are; to provide an improved candidate experience for job applicants and ensure hiring managers are coached in modern best-practice attraction and recruitment techniques, and to create service efficiencies through the streamlining and standardising of processes. 

This new HR model ensures we continue to provide consistent, accurate and clear information for staff. It also enables a greater focus on the identification and provision of staff development opportunities.  

The new HR team are based on the first floor of the Quad Offices in the Wellcome Centre for Human Genetics.

Any queries relating to the new structure should be sent to Elena Mc Philbin, NDM Head of Human Resources, in the first instance.

Team Structure

The full team structure (with names) is available below. Each of the Partners have specific responsibility for their particular centre of excellence. Though not expressly operational in nature, Athena SWAN is an on-going area of work and therefore sits alongside the centres of excellence to ensure identified actions are operationalised.


NDM-ORC-HR-Org-Chart-03.11.20.jpg


Email and phone contact details for all team members can be found here.

NDM Administration and HR

The HR Team sits within the wider NDM administrative structure and the HoHR reports directly to the Associate Head of Department (Academic Support & Finance).  Departmental HR strategy is discussed and agreed by a group of senior administrative staff and academic leads at specific points in the year.  Business Managers/Administrators ensure that the interests of each unit are represented and considered in any decision-making process.

The aims and objectives of each centre of excellence, along with team contact details and the escalation process can be found here. If you feel a query requires escalation beyond the Partners, please refer to the appropriate contact within the structure.

Accessing HR

The HR team has an open-door policy and therefore all NDM staff have automatic access to the Wellcome Centre via their University card during normal office hours. It is not necessary to announce to reception that you are coming to see HR. You may also arrange to meet any member of HR staff as you would have previously by contacting them by email or phone. This is a mobile and outward facing service. Team members are more than happy to meet in your building/office at a convenient time - there is no expectation that you need to come to us.

Standard office hours for the HR team are 9am-5pm, Monday to Friday but many team members work flexibly and may therefore be available outside of these hours.

Email and phone contact details for all team members can be found here.